Malta, October 7, 2025,
The European Union Agency for Asylum (EUAA) has awarded framework contracts totalling €16.7 million for full event organisation services across several European locations in a calculated procurement move. The contracts, which cover Malta, Italy, and a number of EU member and associated states, were published in the Official Journal of the European Union (OJ S 192/2025) on October 7, 2025, with the goal of supporting operational and administrative meetings and events over the following four years.
Contract Synopsis:
To find qualified event management services, the EUAA held an open call process with three lots. Each framework agreement has the following total estimated values for its initial 12-month period, which can be renewed up to three times:
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MEETING POINT EVENTS LTD. was granted €5.7 million for Lot 1 in Malta. 10% of the services, which include event planning in the Maltese Islands, are subcontracted to Top 3 Travel Limited.
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GATTINONI & CO. S.R.L., POMILIO BLUMM SRL, and ADRIA CONGREX SRL will split the €3 million for LOT 2-Italy (Mainland & Islands), which will cover events at EUAA facilities throughout Italy.
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With subcontracting values up to 50%, MEETING POINT EVENTS LTD, PROPAGER SARL, and ADRIA CONGREX SRL were awarded €8 million for LOT 3-Iceland, Liechtenstein, Norway, Switzerland, the UK, and other EU Member States (apart from Belgium, Malta, Greece, and Italy).
Purchasing and Choosing:
The EU provides all or part of the funding for the procurement project. The award criteria placed a strong emphasis on price (40%) and quality (60%). Every framework agreement was designed to ensure effective service delivery across various European regions without reopening competition.
Strategic and Economic Importance:
These agreements demonstrate EUAA's dedication to supporting regional service providers and guaranteeing seamless administrative and operational event coordination. The agreements are expected to support subcontractors, encourage cross-border service cooperation, and create business opportunities for medium-sized European event management firms.
Concerning the Winners:
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MEETING POINT EVENTS LTD. is a medium-sized company with headquarters in Malta that specialises in all-inclusive event solutions and has previous experience with international framework agreements.
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The Milan-based event services company GATTINONI & CO. S.R.L. is well-known for managing institutional and corporate events.
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Italian companies POMILIO BLUMM SRL and ADRIA CONGREX SRL provide comprehensive event planning services; ADRIA CONGREX is also active in several EU markets.
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PROPAGER SARL is an event management company with headquarters in France that serves clients throughout Europe.
Financial and Technical Details:
High-quality event planning is part of the contracts, and each lot includes options for extra or repeated services, allowing for a 50% extension of the original contract value through negotiated procedures. This guarantees continuity and flexibility in the administrative and operational event planning of EUAA.
In summary:
EUAA's operational efficiency and event management capabilities throughout Europe are strengthened by these framework agreements. Phased implementation throughout Italy and other European regions will follow the initial events under LOT 1 in Malta. In addition to advancing the European event services market and advancing the agency's mission, this strategic procurement emphasises the value of cross-border partnerships in producing top-notch institutional events.
Tags:
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